Proposal Coordinator

Harris Miller Miller & Hanson Inc. (HMMH) has an immediate opportunity for a highly organized and detail-oriented Proposal Writer to work in a remote or a hybrid capacity at one of our seven office locations.  The Proposal Writer will be responsible for all phases of the proposal development lifecycle including capture planning, strategizing, organizing, and executing proposals in collaboration with the Technical Capture Manager, internal teams, and subject matter experts, ensuring timely and compliant submissions. The ideal candidate will have at least five years of experience supporting proposal development, with a keen eye for detail. 

Key Responsibilities:

• Oversee the development of compelling, clear, and concise proposal content, ensuring adherence to established guidelines, compliance, and consistent messaging.
• Establish and manage proposal schedules and deadlines, develop proposal outlines, monitor progress, and coordinate with technical staff.
• Coordinate, write, review, and edit original content for non-technical proposal sections to deliver clarity, compliance, and key messages/win themes.
• Review proposal drafts and final documents to ensure responsiveness, compliance, and quality.
• Independently coordinate with and collect information from teaming partners and subconsultants.
• Work with technical staff to develop and update project descriptions, resumes in response to data calls from prime teaming partners.
• Develop collateral, such as brochures, qualifications statements, and other materials, in collaboration with technical staff.
• Draft creative covers, update org charts, call out boxes, edit headshots, create tables, etc.
• Other duties as assigned.

Minimum Requirements: 

• Bachelor's degree in English, business administration, marketing, or a related field. MBA or advanced degree is a plus.
• 5+ years of experience in proposal management, in the environmental consulting, Architectural Engineering and Construction (AEC) industry, or a related field; experience with federal government contract proposals is preferred.
• Proven track record of leading successful proposal efforts, including prime proposals and data calls.
• Excellent interpersonal and communication skills, with the ability to build rapport with multidisciplinary teams.
• Exceptional project management skills, with the ability to handle multiple proposals and competing deadlines while maintaining attention to detail.
• Demonstrated ability to work independently and lead team, managing cross-functional collaboration and coordination.
• Dependable time management skills in a remote environment.
• Proficiency in Canva, Adobe Creative Suite, Microsoft Office Suite, etc. Proficiency in GovWin, Cosential, and/or Deltek CRM is a plus.

Location: 

• Remote, USA 
• Burlington, MA 
• Lake Oswego, OR 
• New York, NY 
• Anaheim, CA 
• San Diego, CA 
• Washington, DC 
• Dallas, TX 

HMMH offers competitive salaries, a comprehensive benefits package, and a positive work atmosphere. Our firm provides opportunities for professional development and career growth for dedicated and strong performers. HMMH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, national origin, veteran status, genetic information, or any other status protected by applicable law. HMMH is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities and other protected needs in employment, its services, programs, and activities. To request a reasonable accommodation, contact us through our website at

https://hmmh.com/contact/.